The following councillors were present: Mr N Braithwaite (Chairman), Mr M Pearce, Mr S Fox, Mrs W Pearse, Mrs E Byles. Mrs M Ismail, Parish Clerk was in attendance.
ELECTION OF CHAIRMAN AND VICE CHAIRMAN
REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
ANY OTHER BUSINESS
1. APOLOGIES Received from Mr R Rose, County Councillor, Mrs H Hibbert-Biles, District Councillor and Mr W Oddy, WODC
2. MINUTES The Minutes of the meeting held on 4th April 2003 were agreed and signed.
3. ELECTION OF CHAIRMAN AND VICE CHAIRMAN
Mr N Braithwaite was re-elected as CHAIRMAN. Proposed by: Mr M Pearce Seconded by: Mr Fox Mr M Pearce stepped down as Vice Chairman. Mr Pearce proposed that Mrs W Pearse should be elected as VICE CHAIRMAN seconded by Mr Braithwaite.
The elected Chairman then made the following Declaration.
I ……………………………………………… having been elected to the Office of Chairman for Ascott under Wychwood Parish Council do hereby declare that I take the said office upon myself and will duly and faithfully fulfil the duties thereof according to the best of my ability.
Dated this 12th day of May 2003 and duly signed ……………………………….
The Declaration was made and subscribed before me ………………………….
Clerk to the Council
4. MATTERS ARISING
Kerbing around the Green: The work has been completed
Vandalism in the Playing Field: Several tiles have been broken on the Pavilion roof. It was agreed that this is the responsibility of the Sports Club and Mr Pearce will speak to Roger Shepherd about the problem. Action: Mr Pearce
Sewerage: The Clerk had been in touch with highways and was told that a camera inspection of the drains and pipes in the village has been arranged. Clerk to confirm. Action: Clerk
Overgrown Hedge: The overgrown hedge on Chipping Norton Road has still not been cut back. Clerk to write to Mr Izod again. Action: Clerk
Crime and Disorder Act: Mr Oddy sent his apologies for not attending the meeting and has re-scheduled for July.
Gate London Lane: Although the situation is improved the gate is still occasionally being left open causing a dangerous obstruction on the footpath. Clerk has written to residents.
Rubbish near the Railway Line: The Clerk has written to Tyack & Co and they appear to have tidied up but the site is now overgrown with summer vegetation.
Buses: Comments had been forwarded regarding bus services.
Grapevine: Three volunteers have now come forward to continue production of the Grapevine.
Publication Scheme: Risk assessment still outstanding.
Village Shop: Clerk to ask John Cull to arrange for a representative to report on the progress of the village shop at each Parish Council Meeting.
Footbridge: Work is now complete except for the child height handrails. Clerk to contact OCC to enquire who is responsible for the work. Action: Clerk
Animals on Allotments: A reply had been received from the agents regarding the request to keep chickens on the allotments. In principle they have no objections but point out that in their experience it sets a precedent and may lead to problems with vermin which would then be the Parish Councils responsibility to control. After discussion the decision was made to refuse the request. Mr Pearce to speak to
Mr Cunningham. Action: Mr Pearce
Vandalism – Graffiti on the Play Equipment: Kathy Pearce had kindly removed the offensive graffiti. Clerk to write with thanks. WODC have repaired damaged panels in Chestnut Drive. The police have promised to increase their presence in the area. Action: Clerk
Roseneath School of Music have requested a donation towards their summer concert held at Leafield School. It was agreed that all spare money would needed for the village shop fund this year and therefore a donation was not possible. Clerk to reply Action: Clerk
Age Concern have requested a donation to their funds and publicity in our magazine. It was agreed to publish the information in the Grapevine but not to give a donation.
Cotswold Line are running a special train to commemorate 150 years of the line on Sunday June 8th and have invited councillors to attend. No one is able to go.
RAF Brize Norton had invited councillors to a briefing day to inform communities about the activities of the base and the opportunity of a flight on 5th June. No one is able to attend.
OCC had sent notice of a public meeting about flooding on 15th May at County Hall. It was felt that the Parish Council was well aware of flooding issues affecting the village and did not need to attend.
W2002/1445 DEMOLITION OF EXISTING DWELLING AND ERECTION OF SIX DWELLINGS AND CONSTRUCTION OF NEW VEHICULAR ACCESS TO GARAGE COURTYARD at 2A SHIPTON ROAD, ASCOTT UNDER WYCHWOOD Appeal Pending
03/0541 ERECTION OF A DETACHED DWELLING AND DOUBLE GARAGE. CLOSE UP EXISTING ACCESS AND CONTRUCT NEW VEHICULAR ACCESS at 2a SHIPTON ROAD, ASCOTT UNDER WYCHWOOD Granted
W2002/1943 DEMOLITION OF BUNGALOW AND ERECTION OF FOURTEEN DWELLINGS AND NINE GARAGES at 18 SHIPTON ROAD, ASCOTT UNDER WYCHWOOD Refused
03/0630 DEMOLISH EXISTING CONSERVATORY AND OUTBUILDINGS. ERECTION OF TWO STORY SIDE EXTENSION AND FRONT EXTENSIONS PROVIDING NEW PORCH, WC, LOG STORE, WORKSHOP, DOUBLE GARAGE (WITH LOFT SPACE ABOVE) AND UTILITY ROOM (WITH PLANT ROOM AND STORAGE ABOVE).
CONSTRUCTION OF TWO STOREY, SELF-CONTAINED GRANNY ANNEXE WITH SINGLE STOREY LINK THROUGH TO MAIN HOUSE. ALTERATIONS TO EXISTING ACCESS at THE CEDARS, 8 LONDON LANE, ASCOTT UNDER WYCHWOOD Outstanding
W2003/0801 EXTENSION TO FRONT ELEVATION TO PROVIDE BAY WINDOW AND PORCH at 17 CHURCH VIEW, ASCOTT UNDER WYCHWOOD New
W2003/0676 DEMOLISH EXISTING PORCH. ERECTION OF SINGLE STOREY EXTENSION, PORCH AND CONSERVATORY. CONVERSION OF LOFT TO BEDROOM SUITE at 6 HERITAGE LANE, ASCOTT UNDER WYCHWOOD New
W2003/0577 ALTERATIONS TO BARN AND CHANGE OF USE FROM
AGRICULTURAL TO AGRICULTURAL/EQUESTRAIN at CROWN FARM, ASCOTT UNDER WYCHWOOD Outstanding
Clerk had contacted Mr Alsop at WODC regarding the question of whether The Crown require planning permission and was told that under certain rules in the Town and Country Planning Act they may not require permission but this could be changed depending on the circumstances. The Chairman had received a letter from Mr Alsop to say that he is arranging a meeting with the agent, himself and Mr Badger. They will discuss the question of planning of past developments, the future of the equestrian activities including the use of the barn, and the effects on neighbours and the village. Chairman to reply. Action: Chairman
7. FINANCIAL REPORT
Mr Fox had circulated a Cash Forecast for YE 31st March 2003. It was agreed to add £100 for the work required on the tree on The Green expected in November.
Mrs Pearse pointed out that inspection of the play equipment may be required twice a year and only once had been budgeted for. Mr Fox felt that a balance of £2000 should be kept to cover any unforeseen emergencies. The Chairman asked Mr Fox to clarify the rules regarding making donations and loans to the village shop.
Action: Mr Fox
Paid Out £
Petty Cash 40.00
Mr N Braithwaite – Jubilee Mugs 590.00
Donation to Grapevine 200.00
½ yr Precept 3778.00
Reclaimed VAT 622.91
Money Held for Village Shop Fund
April Coffee Morning 300.00
May Coffee Morning 247.00
April Car Boot Sale 316.40
The following was agreed:
ORCC Annual Membership 20.00
OALC Membership 105.99
It was agreed to add the mower and tractor to the insurance policy with Cornhill insurance. Replacement values were agreed as £8000 for tractor and £1500 for mower. Clerk to check that policy provides new replacement value.
The Income and Expenditure Statement for the year Ending 31st March 2003 was signed by the Chairman and Mr Fox.
8. REPORT FROM COUNTY AND DISTRICT COUNCILLORS
There were no reports
9. PUBLIC QUESTIONS There were no public questions
10. ANY OTHER BUSINESS
· Mr Fox reported that the kerbing has collapsed opposite No. 2 Shipton Road. Clerk to report to highways. Action: Clerk
· The street sign in Dawls Close has fallen down. Clerk to report.
· The Neighbourhood Watch signs have disappeared from London Lane. This has happened before and it was agreed not to replace them.
11. DATE OF NEXT MEETING
The meeting closed at 9.20 pm. The next meeting will he held on Monday 9th June 2003.