Parish Councillors:
- Rob Morgan (Chair Bridgette Crundwell
- Laurence Mellor
- Philippa Carter
Parish Clerk:
- Angela Barnes
Members of the Public:
- Fred Russell and Allan Field (OCC Bus Services Manager)
1. APOLOGIES:
No apologies received.
2. MINUTES OF THE LAST MEETING
The Minutes from the January meeting were approved as a true record and duly signed and filed.
3. DECLARATIONS OF INTEREST:
There were no declarations of interest.
4. STAGECOACH BUS ROUTE X8
Cllr Morgan introduced Allan Field, Bus Services Manager from Oxfordshire County Council and member of the public Fred Russell. There followed a short Question & Answer session recorded as follows:
Q: Cllr Morgan asked Mr Field to confirm the bus routes through the Village.
A: Allan Field reported that there were two main buses, these being the Rail Bus and the X8 Bus. The Rail Bus runs from Monday to Friday, twice in the morning 06.46am and 08.04am and in the evening between 5pm and 8pm. The X8 Bus comes through Ascott-under-Wychwood, from Shipton-under-Wychwood, at 9.20am through to 4.20pm Monday to Friday.
Q: Cllr Morgan asked where the designated stops were
A: Allan Field reported that there were three stops, two on the Shipton Road and the main stop where the X8 Bus waits is by the Village Green.
Q: Fred Russell asked if the main stop could be at the bottom of Maple Way on the Shipton Road as this was where most of the elderly folk caught the bus.
A: Allan Field did not think this would be a problem and would take the request back to the drivers.
Q: Cllr Morgan asked where the bus continued to after stopping at the Village Green as there had been complaints that the Bus had tried to drive around the Village Green and down Church View.
A: Allan Field confirmed that the X8 Bus would then continue straight up London Lane and on to the next Village and that the complaint had been dealt with.
Q: Cllr Crundwell asked Mr Field to confirm that the main stop could be on the Shipton Road, as opposed to the Village Green because when it stops at the 3.20pm time, this is when the Village Green is at its busiest with parents parked up collecting their children from the School.
A: Allan Field confirmed that this should not be a problem and would endeavour to organise the change.
Cllr Morgan thanked Mr Field for attending the meeting.
5. FINANCIAL REPORT:
Payments:
- £20.00 Cheque No. 100858 Philippa Carter (Playbark)
- £45.50 Cheque No. 100859 World of Colour Cotswolds (photocopying & stationery)
- £38.23 Cheque No. 100860 Laurence Mellor (£25 general fund & £13.23 snow fund)
Income:
- £32.30 Philippa Carter (Mulled Wine purchased)
Bank Balance:
- £16,040.63
The Clerk presented the Financial Regulations, which were adopted by the Parish Council in December 2006 and a copy given to each councilor for reference. These were reviewed and agreed.
6. COUNTY COUNCILLORS REPORT:
No Report
7. DISTRICT COUNCILLORS REPORT:
No Report
8. PUBLIC TIME:
Please refer to Item No. 4.
9. PLANNING APPLICATIONS:
New:
13/0108/P/FP The Old Vicarage, 20 London Lane
The Clerk was asked to reply to WODC Planning with regard to the application above and ask for it to be noted that there were concerns with regard to over-development and increasing the footprint, together with the ongoing problems with drainage on London Lane.
Granted
12/1821/P/FP 32B Shipton Road
12/1819/P/FP 25 High Street
10. ASCOTT-UNDER-WYCHWOOD RECREATION GROUND:
Cllr Morgan reported that he was waiting for a quotation for a French drain and sump to be put in in front of the Pavilion – the Clerk was asked to chase this. Cllr Morgan reported that he had contacted the Intervention Archive to try and ascertain how the Village was gifted the Sports Field.
11. PROJECT SAFE PLAY:
Cllr Carter reported that a letter had been prepared and a box placed in the Village Shop for suggestions. Unfortunately the response had been poor and it was felt that help had faded away. The project was discussed and it was decided that a fund raising “Sponsored Walk” would take place on Sunday 7 April, with a choice of two routes.
Cllrs Morgan, Mellor and Carter had had a meeting and it was decided to contact Malcolm Cochrane, who had lead the Shipton-under-Wychwood playground project, to discuss his fundraising methods via bids and donations. Cllr Mellor reported that he was happy to commence the process of pledging bids.
12. ASCOTT-UNDER-WYCHWOOD SPORTS CLUB:
Nothing to report.
13. COMMUNITY EMERGENCY PLAN:
Cllr Mellor reported that snow clearance had taken place today. Cllrs Morgan and Mellor had tested the equipment and successfully cleared snow. Cllr Mellor had sourced some torches and presented one for the meeting to look at. After discussion it was proposed by Cllr Crundwell that Cllr Mellor purchase a number of torches to the value of £50. The proposal was seconded by Cllr Morgan and agreed unanimously.
14. HELPERS OF ASCOTT-UNDER-WYCHWOOD:
Cllr Carter reported that due to adverse weather conditions the Litter Pick had to be re-scheduled. It was agreed that Saturday 16 March would be a suitable date to carry out this task.
15. GRAPEVINE DONATION:
This was discussed and proposed by Cllr Crundwell that a donation of £400 should be given. This was seconded by Cllr Morgan and agreed unanimously.
16. RISK ASSESSMENT:
Cllr Morgan presented the Risk Assessment again, which was reviewed and discussed. There were a couple of areas that would need addressing, these being the trees in the Playing Field and the surface under the bench on the Village Green. It was agreed, unanimously that steps were being taken to address the risks involved.
17. MATTERS ARISING:
- County Councillor Highway & Transport Fund – Ongoing
- Tiddy Hall Kitchen – Plans were being worked on with 3 suppliers and builders that had been approached were going to supply quotes. Applications for grant funding were being worked on – Ongoing
- Parking in Church View – wooden posts promised for the end of February/March Ongoing
- Vacancy for a Councillor Ongoing
- Excess water laying on Shipton Road (outside number 46) – Ongoing
- Network Rail Licence – Ongoing
18. CORRESPONDENCE:
- Letter from The Wychwoods Day Centre Limited (thank you for the donations)
- Letter from WODC – Parish Council vacancy (emailed)
- Oxfordshire Playing Fields Association (OPFA) Winter 2013 Newsletter
19. ANY OTHER BUSINESS
- Cllr Morgan reported that Patricia Agbarakwe from Network Rail would be visiting on Friday 15 February to look at the culvert by Tyack’s yard.
There being no further business Cllr Morgan declared the meeting closed at 10.20pm and confirmed the next meeting would be held on Monday 11 March 2013 at 7.30pm in the Tiddy Hall.