- Rob Morgan (Chair)
- Bridgette Crundwell (Vice)
- Laurence Mellor
- Philippa Carter
- Sandy Timms
- Angela Barnes
1. MINUTES OF THE LAST MEETING
The Minutes from the July meeting were agreed, signed, dated and duly filed.
Apologies had been received from CCllr Rodney Rose.
3. DECLARATIONS OF INTEREST:
There were no declarations of interest.
4. FINANCIAL REPORT:
The Clerk reported that the External Audit had now been completed by BDO LLP and there were no issues arising.
The Clerk asked the Councillors to start thinking about setting the Precept for 2013/14. This was discussed at length and Councillors agreed to consider any capital expenditure and bring this to the October meeting. The Clerk was asked to carry this forward.
- £192.00 BDO LLP External Audit fee (Cheque No. 100879)
- £10.00 CLPG Cotswold Line Promotion Group subscription (Cheque No. 100880)
- £81.60 RoSPA Playsafe (Cheque No. 100881)
- £9.49 R A Morgan Carols on the Green (Cheque No. 100882)
- £8.99 L Mellor Oil Extractor for pedestrian Snow Plough (Cheque No. 100883)
- No Income
- £1,695.00 Transfer from general funds to the Snow Clearance Fund
5. COUNTY COUNCILLORS REPORT:
6. DISTRICT COUNCILLORS REPORT:
7. CHIPPING NORTON RIVER BRIDGE:
Cllr Morgan reported that Charlie Benner, Oxfordshire County Council Bridge Engineer, had advised him that due to subsequent events and other far more pressing bridge issues have meant that he has not been able to yet give this the attention it requires to be able to provide the Parish Council with a full response in time for the September meeting. Cllr Morgan confirmed that he had advised OCC that the Parish Council would be meeting on Monday 14 October.
Cllr Mellor reported that there were 4 bridges on the A415 between Standlake and the Rose Revived. He reported that all 4 bridges are comparable to Ascott’s bridge and they are on a very narrow ‘A’ road where the road conditions are a lot worse.
8. PUBLIC TIME:
There were no members of the public present and so no public time was recorded.
9. PLANNING APPLICATIONS:
13/1238/P/FP Change of use from agricultural to light industrial unit at Kingstanding Barns. The Clerk had circulated details of this application via email. The hard copy of the planning application was presented to the meeting to be considered. The Clerk would be advised to reply accordingly.
10. RISK ASSESSMENT
Cllr Morgan reported that a Village Walkabout had taken place on Saturday 7 September and confirmed that there were no risks identified. One issue was the amount of “Dog Bins” around the Village and two further bins had been requested – these being at the Allotments and The Orchard. Cllr Morgan agreed to chase WODC with regards to a delivery and installation date of the two additional bins.
Cllr Morgan reported on the recent RoSPA Inspection carried out. He reported that there was nothing urgent reported. He agreed to check the shackles on the “flat swings” . The Clerk reported that the hedgecutting along Priory Lane had been booked and works should be carried out within the next two weeks.
11. ASCOTT-UNDER-WYCHWOOD RECREATION GROUND:
Please refer to Item No. 10 above with regards to the RoSPA Report and Hedgecutting.
Cllr Mellor reported on the Picnic Tables on the Playing Field. Unfortunately two of the tables had been damaged, possibly due to “dragging”.
12. PROJECT SAFE PLAY:
Cllr Carter presented the “consultations” to the meeting and reported that she and Cllr Morgan had met with Nicole Donnell from Oxfordshire Playing Fields Association (OPFA). Nicole confirmed that the mandate and extensive consultation were more than adequate to make an application for funding to WODC.
The project was discussed at length and the Parish Council needed to make a decision whether this project should proceed and applications for funding be submitted. Cllr Morgan proposed that the Parish Council continue and proceed. This was seconded by Cllr Crundwell and was agreed by a majority vote.
13 ASCOTT-UNDER-WYCHWOOD SPORTS CLUB:
Cllr Carter reported that unfortunately the Football Club would not be able to run a second team unless they went up a league. She reported that the Youth team were no longer playing at Ascott-under-Wychwood.
Cllr Mellor informed the meeting that property which was being stored in the garage at the Pavilion had been found deposited in long grass at the side of the building. He reported that storage within the garage was a shambles and suggested that the large roller be moved outside to provide more room and shelving be erected. This was agreed and Shane Barnes would be asked to assist with this task. Suitable protection would need to be provided i.e. tarpaulin sheeting for the roller.
14 COMMUNITY EMERGENCY PLAN:
Ongoing – nothing to report.
15 HELPERS OF ASCOTT-UNDER-WYCHWOOD:
Cllr Carter reported that she had not called a meeting in September, but the next scheduled meeting would be on Saturday 25 October. The works would be to spruce up the playground ahead of the sponsored run.
16. MATTERS ARISING:
Oxfordshire County Council:
- Tiddy Hall Kitchen – Ongoing
- Culvert by Tyack’s Yard – Network Rail Ongoing
- WODC – Letter re Parish Survey of Rural Facilities (Needs completing)
- Cotswold & Malvern Line News Summer 2013
- Clerks & Councils Direct
- Forest Update – Summer 2013
- Wychwood Project – letter re sponsored walk in aid of ROSY (Respite Nursing for Oxfordshire’s Sick Youngsters)
- Cotswolds Conservation Board – Annual Review 2012/13
- Cotswold Lion – Autumn/Winter 2013/14
18. ANY OTHER BUSINESS
There being no further business Cllr Morgan declared the meeting closed at 9.55pm and confirmed the next meeting would be Monday 14 October 2013 at 7.30pm.