- Brian Leach
- Pauline Plant
- Sarah Russell
- Keith Ravenhill
- Sue Richards
- Angela Barnes
Members of the Public
- No members of the public.
Received from CCllr Leffman.
2. Minutes of the Last Meeting
The Minutes recorded from the meeting held on 12 October 2021 were approved as a true record, duly signed, dated and filed.
3. Declarations of interest
4. Financial Report
7/10/21 BACS Safeline £450.00 for defibrillator training
11/10/21 BACS Partick Edwards £38.40 Tractor parts
18/10/21 BACS A Barnes £235.54 Salary
31/10/21 Chq 200231 £58.80 PAYE
20/10/21 BACS Ubico £244.01 Emptying dog waste bins
BACS WODC £89.96 Waste bin for pavilion
Cllr Leach proposed a transfer of £5000 from the PC General Fund to the Village Plan Fund, this was seconded by Cllr Ravenhill and agreed unanimously.
The budget forecast was discussed and the Precept for 2022/2023 will be finalised and set at the December meeting.
The bank reconciliation and financial report were emailed, duly attached to the email sending the monthly update for November.
Sports England had contacted the previous Chair to highlight an audit finding that not all monies owing had been paid to the PC for the work on maintaining the playing fields. This will be requested once all documentation can be assembled with a deadline of 30th November.
5. Reports from County and District Councillors
No reports received.
6. Public Time
No public time to report.
Land North West of 18 London Lane
Deadline: Please send me your comments by: 25th November 2021.
APPLICATION NO: 21/03570/S73
PROPOSAL: Variation of condition 2 and removal of condition 8 of planning permission
17/01067/FUL to allow conversion of area over garage into a home office (plots 2 and 4) and changes to fenestration (plots 1 and 5) whilst still maintaining all amendments relating to design changes, repositioning of access road and alterations to boundary treatments as previously approved under 21/00542/S73.
LOCATION: Land North West Of 18 London Lane Ascott Under Wychwood
APPLICANT: Kingerlee Homes Ltd
REGISTERED: 1st November
GRANTED (for reference)
12-18 London Lane 17/01067/FUL Appeal Ref: APP/D3125/W/17/3179654
Construction of four dwellings and associated works at Land North West of 18 London Lane.
ONGOING (PC replied objected)
Land North East of 51 High Street
Deadline: Please send me your comments by: 15 September 2021
APPLICATION NO: 21/02804/RES
PROPOSAL: Reserved matters application for the erection of two detached dwellings with associated works including detached garaging and vehicular and pedestrian accesses to both properties. Town and Country Planning Act APPLICATION NO: 20/01592/OUT PROPOSAL: Residential development of two dwellings and revised agricultural access
(Outline application with some matters reserved)
LOCATION: Land North East of 51 High Street Ascott Under Wychwood
APPLICANT: Bloombridge LLP REGISTERED: 17th August 2021
WODC Graduate Planning Officer: email@example.com
Cllr Leach reported that the reserved matters regarding the layout and design had been submitted: the PC had objected on the basis of the change to the layout, the loss of the turning head and the inappropriate design and finish to the properties. The architects had made some welcome changes to accommodate the issues regarding design and finish, but the primary issue of the loss of the turning head, which had been a feature of the Design and Access Statement under which outline planning was granted, still remained.
ONGOING (PC replied no objections)
4 Cook Row, High Street, Ascott under Wychwood
APPLICATION NO: 21/03321/HHD
PROPOSAL: Erection of single storey rear extension
LOCATION: 4 Cook Row High Street Ascott Under Wychwood
APPLICANT: Matt and Jackie Hollier
REGISTERED: 13th October 2021
ONGOING (PC replied no objections)
The Grange, Shipton Road, Ascott under Wychwood
APPLICATION NO: 21/03203/HHD
PROPOSAL: Construction of detached oak framed garage with side store. Town and Country Planning Act
LOCATION: The Grange 12 Shipton Road Ascott Under Wychwood
APPLICANT: Mr Chris & Mrs Kate Kay REGISTERED: 28th September 2021
ONGOING (No objections PC replied)
Little Pips 53 Shipton Road
Deadline: Please send me your comments by: 2nd September 2021.
APPLICATION NO: 21/02753/HHD
PROPOSAL: Two storey extension to south elevation, form porch to new entrance. Change of material to front gable from render to stone., change of material to remainder of front elevation and all of south elevation from render to timber cladding.
LOCATION: Little Pips 53 Shipton Road Ascott Under Wychwood
APPLICANT: Mr And Mrs Morris
REGISTERED: 11th August 2021
Planning Officer: firstname.lastname@example.org
ONGOING (No objections PC replied)
The Briars 2 Meadowbank Close
Deadline: Please send me your comments by: 6th September 2021.
APPLICATION NO: 21/02717/HHD
PROPOSAL: Single storey rear extension
LOCATION: The Briars 2 Meadowbank Close Ascott Under Wychwood
APPLICANT: Mr & Mrs Stratford
REGISTERED: 12th August 2021
Planning Officer: email@example.com
14 High Street
Deadline: Please send me your comments by: 4th June 2021.
APPLICATION NO: 21/01131/HHD
PROPOSAL: Demolition of front porch and rear conservatory, replacement of new front porch and new rear single storey garden room
LOCATION: 14 High Street Ascott Under Wychwood Chipping Norton
APPLICANT: Mr & Mrs Weaver
REGISTERED: 12th May 2021
PLANING OFFICER: firstname.lastname@example.org
Coldwell Brook 52 Shipton Road Ascott under Wychwood
Deadline: Please send me your comments by: 22nd June 2021.
APPLICATION NO: 21/01561/FUL
PROPOSAL: Removal of existing garaging and realignment of driveway. Erection of a two storey replacement building to provide undercroft parking with a self-contained unit above.
LOCATION: Coldwell Brook 52 Shipton Road, Ascott under Wychwood
APPLICANT: Mr & Mrs D Robinson
REGISTERED: 30th April 2021
ONGOING (PC replied)
BLUE CEDAR HOMES Land North West of 18 London Lane
Deadline: Please send me your comments by: 15 April 2021
APPLICATION NO: 21/00506/FUL
LOCATION: Land North West of 18 London Lane Ascott under Wychwood Oxfordshire PROPOSAL: Erection of 7 one storey age restricted dwellings for older people (65 years) with access, landscaping and associated infrastructure
REGISTERED: 12 Feb 2021
Planning Officer: email@example.com & firstname.lastname@example.org
REFUSED (PC replied)
BLOOMBRIDGE DEVELOPMENT LLP Land North East Of 53 High Street Ascott Under Wychwood
Deadline: Please send me your comments by: 30th April 2021.
APPLICATION NO: 21/00651/OUT
PROPOSAL: Outline Planning Application (with some matters reserved except access) for the demolition of existing building and construction of up to seven dwellings and new open space/Memorial Garden of approximately 0.6ha.
LOCATION: Land North East Of 53 High Street Ascott Under Wychwood
APPLICANT: Bloombridge Development LLP
REGISTERED: 5th March 2021
Planning Officer: email@example.com
8. Neighbourhood Plan
Refer to minute reference recorded under Item No. 4 Financial.
Cllr Leach proposed a transfer of £5000 from the PC General Fund to the Village Plan Fund, this was seconded by Cllr Ravenhill and agreed unanimously by all councillors.
Cllr Leach reported the following:
General: The phase of gathering background evidence is now drawing to a close, and the focus for next year will be on creating the plan, with an aim to produce a final version by the end of 2022. Richard Smith has put together the headings for a straw man document to form the scaffolding for building the plan next year.
Heritage Group: met to wrap up the current years’ work and to begin the work for next year; principally looking into design and materials. The WODC designation of Ascott as a linear settlement needs further scrutiny: historically this should be categorized as bi-nucleated but the group needs to understand what effect challenging this might have on current planning policy. The group also agreed to look at mapping the pattern of building over the last 50 years to demonstrate how the village has developed in terms of housing, services and risks.
Traffic and Transport: also met to wrap up the current year’s work and to focus effort towards the plan for next year. Targets include finalizing the parish vision, completing the doorstep survey, engagement with traffic awareness teaching for the school, re-engagement with the pub given the improved relations between the management and the village.
Housing: proposed leaflet and consultation regarding the potential site for developing the paddocks above Maple Way, the Orchard, Heritage Lane, Dawls Close and Shipton Road were discussed and agreed by the PC.
Flooding: Edenvale Young had requested a part payment of the work to mitigate cash flow problems. Cllr Leach had responded that this would be an unacceptable risk to the PC, and proposed a payment could be made for the first instalment, so that the PC would receive the benefits of all work carried out to date. The PC agreed a payment of 80% in return for what EY has assured the PC is now 90% of the report.
9. Matters Arising
(a) 5 Shipton Road – ongoing.
(a) First Aid / Defibrillator training – booked for 10am to 1pm Saturday 20 November
(b) Road signage – Ongoing
(c) OALC 2050 Consultation – Ongoing
10. Risk Assessment and Ground Maintenance
The Clerk reported that hedge round the Playing Field would be cut by the same contractors that Robin Walker uses and should be carried out shortly.
Cllr Plant reported that she had met Geherd Niebuhr at the Playing Field to inspect some of the play equipment. The Basket Ball post is safe, the woodwork post on the swings needs rubbing down and coated. Mr Niebuhr agreed to provide a quotation for the work, including ramps.
11. Community Emergency Plan
Cllr Leach reported that he and Cllr Plant had updated the Emergency Plan. There was a need to share and document preventative measures, and a village walkabout organized for December 5th for all PC members. Cllr Leach has also spoken to members of the neighbouring PCs regarding their preventative measures: this will be a topic for the next Wychwoods Working Together get-together.
Nothing to report.
The 20 mph project was discussed and Cllr Richards proposed that the PC go forward with this and the funding of an electronic speed sign. This was seconded by Cllr Russell. Cllr Russell reported that she had carried out a walkabout checking the roads for potholes.
14. Carols round the Christmas Tree
Cllr Leach presented a proof of a new carol sheet and proposed that the PC have 200 printed, this was duly seconded by Cllr Russell and unanimously agreed by all.
– Clerk to order the Christmas Tree to be delivered the week commencing 29 November. Robin Walker and Shane Barnes to erect and add the lights on Saturday 4 December.
– 6pm Christmas Eve on the Village Green
– Councillors to supply 1 dozen mince pies each
– Cllr Leach will source the mulled wine
– Tiddy Hall booked as a backup in case of bad weather.
– Accompanying Brass Band Mark Pidgeon & Elaine Byles have been booked.
15. Reports from Organisations
Nothing to report.
Nothing to report.
OALC – Monthly update/Newsletter October (forwarded)
WODC – Adoption of WODC Affordable Housing Supplementary Planning Document (forwarded)
Temporary Traffic Regulation Notice – S14 Road Traffic Regulation Act 1984
Temporary Road Closure at Chilson, Pudlicote Lane 3rd & 4th February 2022 (forwarded)
20mph “how to apply” (forwarded)
17. Any Other Business
Cllr Leach reported that Cllr Jeff Haine (Milton PC) and Jill Mavin (Shipton PC) will organise a meeting for the Wychwood PC’s in the spring.
There being no further business, Cllr Leach declared the meeting closed at 9.15pm
Cllr Brian Leach (Chairman)
Date: Tuesday 14 December 2021