- Brian Leach
- Sarah Russell
- Keith Ravenhill
- Sue Richards
- Angela Barnes
- Stuart Fox
Members of the Public
- Pauline Plant
- Elaine Byles
- Laurence Mellor
1. Election of Chairman and Vice-Chairman
Cllr Sarah Russell proposed Cllr Brian Leach to be Chairman, the proposal was duly seconded by Cllr Sue Richards and agreed unanimously.
The Clerk reminded the newly elected councillors:
Register of Members’ Interests Monday 6 June 2022.
NB if your Register of Members’ Interests is not completed, signed and received by WODC by the date above, your seat becomes vacant with immediate effect.
Cllr Brian Leach nominated and proposed Pauline Plant be co-opted as the fifth councillor. This was seconded by Cllr Sue Richards and agreed unanimously.
Cllr Leach proposed Cllr Plant be elected as Vice Chair. The proposal was seconded by Cllr Russell and agreed unanimously.
The Clerk confirmed she would advise WODC accordingly and request the co-option paperwork.
No apologies received.
4. Minutes of the Last Meeting
The Minutes recorded from the meeting held on 12 April 2022 were approved as a true record, duly signed, dated and filed.
5. Declarations of interest
6. Financial Report
12th April HMRC VAT Refund from y/e 31st March 2022 £3,301.66
22nd April Allotment rents £50.00
30th April Allotment rent £10.00
Allotment rent £20.00
21st April WODC Precept £10,000
15th April BACS Sarah Russell Green Bin £40.00
30th April Bank Charges £19.00
4th May Chq 200239 G W Niebuhr play equip repairs £176.50
9th May BACS Clerks Salary £239.22
Spoilt cheque destroyed 200240
31st May Chq 200241 HMRC PAYE £59.80
Bank reconciliation and financial report were emailed separately.
RFO Stuart Fox presented the Year End Accounts and the Annual Return to the councillors for approval;
Year End Accounts to 31 March 2022
Responsible Financial Officer Stuart Fox presented the Year End Accounts to 31 March 2022 by email, via the Parish Clerk, to all councillors to be scrutinised and agreed. The Year End Accounts were fully scrutinised, agreed and duly signed by Cllr Leach as Chairman and Stuart Fox as Responsible Financial Officer. A copy of the Accounts would be filed by the Clerk in the Minute Record Book
RFO Stuart Fox proposed that 3 funds (ring fenced) should be topped up, these being:
Tree Surgery currently £1500 to be topped up by £500 to £2000.00
Sports Pavilion currently £2306.76 to be topped up by £500 to £2806.75
Speed Awareness currently £3000.00 to be topped up by £3000 to £6000.00
All three proposals were seconded by Cllr Brian Leach and agreed unanimously.
Accounting Statement 2022
Responsible Financial Officer Stuart Fox presented a copy of the Accounting Statement for the year end 2022, to all councillors to be scrutinised and agreed. This was scrutinised, agreed by all and duly signed by Cllr Leach as Chairman
Annual Governance Statement
RFO Stuart Fox presented this to the Councillors and the Clerk. The questions numbered 1 to 9 were asked and all questions were answered yes. The Annual Governance Statement was then duly signed by Cllr Leach as Chairman and the Parish Clerk.
Internal Audit Report
Parishioner Margaret Ismail will carry out the Internal Audit. RFO Stuart Fox will deliver the files to her accordingly.
7. Reports from County and District Councillors
County Council – CCllr Leffman reported that she had been talking to WOCT regarding the 210 bus. She reported that numbers of passengers were down and that the Saturday service would stop and the money used to support the week timetable. CCllr Leffman reported that she had given £5k from her Councillor fund to aid this. CCllr Leffman reported that she would be organising a “Bus Summit” to target/include employers, NHS and local businesses to campaign to get more people using the whole bus service available.
CCllr Leffman reported that she had met with Thames Water, who had confirmed they were going to do a pilot scheme meeting with OCC, WODC and local councils.
CCllr Leffman reported on the current road re-surfacing works that were being carried out. Unfortunately CCllr Leffman had not been advised of the works being carried out, including the digging of a hole/trench on London Lane. CCllr Leffman confirmed she would look into this and feed back to the PC.
No report received from DCllr.
8. Public Time
No public time to report.
11 London Lane
Deadline: 15 April 2022
APPLICATION NO. 22/00617/HHD
PROPOSAL: Alterations to raise height of existing stone boundary walling to 1.8m, installation of replacement vehicular access entrance gates and formation of pedestrian access and gate in existing hedge.
LOCATION: 11 London Lane, Ascott under Wychwood
APPLICANT: Mr Philip Prime
REGISTERED: 18 March 2022
1 Priory Lane
Deadline: 4 April 2022
APPLICATION NO. 22/00513/FUL
PROPOSAL: Installation of all-weather riding arena
LOCATION: 1 Priory Lane, Ascott under Wychwood
APPLICANT: Mrs Emma Chapple
REGISTERED: 9 March 2022
Land North West of 18 London Lane
Deadline: Please send me your comments by: 25th November 2021.
APPLICATION NO: 21/03570/S73
PROPOSAL: Variation of condition 2 and removal of condition 8 of planning permission
17/01067/FUL to allow conversion of area over garage into a home office (plots 2 and 4) and changes to fenestration (plots 1 and 5) whilst still maintaining all amendments relating to design changes, repositioning of access road and alterations to boundary treatments as previously approved under 21/00542/S73.
LOCATION: Land North West Of 18 London Lane Ascott Under Wychwood
APPLICANT: Kingerlee Homes Ltd
REGISTERED: 1st November
GRANTED: (for reference)
12-18 London Lane 17/01067/FUL Appeal Ref: APP/D3125/W/17/3179654
Construction of four dwellings and associated works at Land North West of 18 London Lane
WODC Address Management
Planning Application 17/01067/FUL .
SNN2022001 Development London Lane
This has been confirmed as Foresters Court.
ONGOING: (PC replied)
BLUE CEDAR HOMES Land North West of 18 London Lane
Please send me your comments by: 15 April 2021
APPLICATION NO: 21/00506/FUL
LOCATION: Land North West of 18 London Lane Ascott under Wychwood
PROPOSAL: Erection of 7 one storey age restricted dwellings for older people (65 years) with access, landscaping and associated infrastructureREGISTERED: 12 Feb 2021 Planning Officer: firstname.lastname@example.org & email@example.com
GRANTED (PC replied objected)
Land North East of 51 High Street
Deadline: Please send me your comments by: 15 September 2021
APPLICATION NO: 21/02804/RES
PROPOSAL: Reserved matters application for the erection of two detached dwellings with associated works including detached garaging and vehicular and pedestrian accesses to both properties. Town and Country Planning Act APPLICATION NO: 20/01592/OUT PROPOSAL: Residential development of two dwellings and revised agricultural access
(Outline application with some matters reserved)
LOCATION: Land North East of 51 High Street Ascott Under Wychwood
APPLICANT: Bloombridge LLP REGISTERED: 17th August 2021
WODC Graduate Planning Officer: firstname.lastname@example.org
REFUSED: (PC replied)
BLOOMBRIDGE DEVELOPMENT LLP Land North East Of 53 High Street Ascott UnderWychwood
Deadline: Please send me your comments by: 30th April 2021.
APPLICATION NO: 21/00651/OUT
PROPOSAL: Outline Planning Application (with some matters reserved except access) for the demolition of existing building and construction of up to seven dwellings and new open space/Memorial Garden of approximately 0.6ha.
LOCATION: Land North East Of 53 High Street Ascott Under Wychwood
APPLICANT: Bloombridge Development LLP
REGISTERED: 5th March 2021
Planning Officer: email@example.com
NOTIFICATION OF PLANNING APPEAL
Land North East of 53 High Street Ascott under Wychwood
ORIGINAL APPLICATION No. 21/00651/OUT
APPEAL REF: APP/03125/W/21/3281901
APPEAL START DATE: 17.12.2021
Outline Planning Application (with some matters reserved except access) for the demolition of existing building and construction of up to seven dwellings and new open space/Memorial Garden of approximately 0.06ha
10. Neighbourhood Plan
Cllr Leach reported that that first section of the Parish Vision, comprising the results from the Traffic and Transport group, had been added to the NP website for public consultation.
Cllr Leach is currently going through the old Parish Council Minute books to bring the History and Heritage section up to date with more recent changes to the village, and researching the services that have been lost and gained over the last century to inform the Employment and Services group.
A final draft of the Edenvale Young report has been received. Once confirmed with the Steering Group the PC can go ahead with making the final payment.
11. Matters Arising
(a) 5 Shipton Road
Cllr Leach reported that all of the necessary paperwork has now been signed and the developer is preparing the pre-application material to put in front of WODC. A meeting with Richard Smith had been organized for later in the week to discuss the current state of play and the result would be communicated to the PC members.
(b) Road signage – Cllr Leach asked all councillors to look at condition of all signs throughout the village and feedback
(c) OALC 2050 Consultation – Ongoing
(d) Annual Parish Meeting – to be held Tuesday 31 May in the Tiddy Hall. Posters have been put up on the noticeboards to publicize the event and leaflets to be printed and distributed to households.
(e) Queen’s Platinum Jubilee Celebrations Friday 3 June 2022 – Ongoing
(f) Tree on Village Green – Cllrs to inspect potential sites with a preference for the playing fields, and a voting box will be available at the Annual Parish Meeting for parishioners to post their vote/tree preference
12. Risk Assessment and Ground Maintenance
Cllr Plant reported that another clearance session had taken place at the Sports field, which included further clearing of overgrown ivy and general ground clearance/tidying. Cllr Plant asked the Clerk to write and thank all those involved with offering to help, these being;
PCllr Plant agreed to send a copy of the Risk Assessment to RFO Stuart Fox, to be included with the documents needed for the Internal Audit.
13. Community Emergency Plan
Nothing to report
Please refer to CCllrs Report, Item No. 7.
Please refer to CCllrs Report, Item No. 7.
Nothing to report.
17. Reports from Organisations
(a) Sports Clubs – nothing to report.
(b) Village Charity – nothing to report.
EV Charging points
Ascott under Wychwood Pre-School
A letter thanking the PC for their donation towards replacing the play area fence.
19. Any Other Business
There being no further business, Cllr Leach declared the meeting closed at 9.15pm
Cllr Brian Leach (Chairman)
Date: Tuesday 14 June 2022