Parish Councillor:
- Rob Morgan (Chairman)
- Bridgette Crundwell (Vice)
- Laurence Mellor
- Philippa Carter
- Pauline Marshall
County Councillor:
- Rodney Rose
Parish Clerk:
- Angela Barnes
Members of the public:
- Ann Braithwaite and June Holmes
1. APOLOGIES:
Apologies were received from DCllr Hilary Hibbert-Biles.
2. MINUTES OF THE LAST MEETING
The minutes of the meeting held on Monday 12 September 2011 were agreed and duly signed, dated and filed.
3. DECLARATIONS OF INTEREST:
None
4. COUNTY COUNCILLORS REPORT:
CClr Rodney Rose apologised to the PC that they had not received details of a Snow Day that was held at Deddington. He explained that there was another one scheduled for Saturday 29 October at Abingdon between 11am and 3pm and that he would ensure that the PC received details so that they could attend. Cllr Rose reported on the Big Society and explained that bids would initially be put to 4 locality councilors and successful applications would then be put before cabinet. He reported on the Area Steward Fund which is £50k to be split into the Chipping Norton locality and then split between 4 county councilors.
5. DISTRICT COUNCILLORS REPORT:
No report.
6. FINANCIAL REPORT:
Balance:
- £1315.88
Income:
- There was no income.
Payments:
- 100787 S A Barnes Grasscutting £3200.00
- 10788 Clerks quarterly expenses £109.07
- 10789 Clerks quarterly salary £545.56
- 100790 Sports Club Goal Posts £200.00
Balance
- £1315.88
(Precept 2012/13)
The Clerk asked the councillors to consider any items of expenditure that would need including in next year’s budget and that this should include ongoing projects plus any new ones. The Clerk asked councillors to let her know as soon as possible so that she could provide the RFO with figures in order to set the budget and precept for next year. Stuart, the RFO, will attend the November meeting to take the PC through the budget to enable the PC to set its precept and submit it to WODC.
7. PUBLIC TIME:
Cllr Morgan welcomed Ann Braithwaite and June Holmes and invited them to address the meeting; Ann asked what the Parish Council were going to do to celebrate the Diamond Jubilee. Cllr Morgan replied that they were providing the Pavilion and grounds to accommodate a Jubilee Lunch and activities for the children and that they were hoping to partially fund a Jubilee Mug for each child under the age of 16. Cllr Crundwell explained that a committee had been formed and that plans were well under way.
8. PLANNING:
The planning application 11/1496/P/FP alterations and erection of single storey front and two storey rear extensions at Chaundy Barn, 45 High Street was discussed and all agreed that there were no objections. The Clerk was asked to reply to WODC accordingly.
9. RISK ASSESSMENT:
The Clerk was asked to carry this forward to the November meeting.
10. HELPERS OF ASCOTT-UNDER-WYCHWOOD:
Cllr Carter reported that she had met with Theresa Ceesay from First Great Western to discuss improving the planting around the station. She reported that monies were available from the “Gardens Open Day” and helpers interested in helping with the planting would keep costs down. The helpers are scheduled to meet on Monday 24 October.
11. CAROLS ROUND THE CHRISTMAS TREE:
It was agreed that the service would be held on Christmas Eve, Saturday 24 December and that erection of the Christmas Tree would be on Saturday 3 December. Cllr Morgan agreed to speak with Robin Walker about supplying a tree this year. It was unanimously agreed that the proceeds from the service would be given to the Wychwood Day Centre. The Clerk was asked to write and invite Revd Mark Abrey and enquire what time the Church services were being held. The Clerk was asked to carry forward to the November meeting the following:
- mince pies and mulled wine
- buckets and collectors
- poster/leaflet drop informing the parish of the date and time
- to check and inspect the lights in time for the erection of the tree on 3 December
- SEC to connect the power supply
12. ASCOTT-UNDER-WYCHWOOD RECREATION GROUND:
There was nothing to report.
13. VILLAGE PLAN:
The Clerk was asked to carry this forward to the November meeting.
14. COMMUNITY EMERGENCY PLAN:
Cllr Mellor gave a presentation on the application to the Big Society. He had named this “Project Snowstorm”. Copies of the application form was circulated and after discussion it was unanimously agreed that the application should be submitted. Cllr Mellor agreed to do this.
15. ASCOTT-UNDER-WYCHWOOD SPORTS CLUB:
There was nothing to report.
16. ALLOTMENTS:
Cllr Mellor reported that he had been approached by a new tenant. He reported that there was a very small minority that were not keeping their plots up together. Cllr Mellor reported that he and the Clerk would review the allotment tenancy and rules before they were sent out next year.
17. MATTERS ARISING:
Ascott-under-Wychwood Village Charity:
- Ditch on the Charity Land – Laurence King at WODC to advise the Village Charity accordingly – Ongoing
Oxfordshire Highways
- Installation of two new Salt Bins; Church View (on the verge adjacent to the Pound) and on Shipton Road (on the bends to the west verge clear of the BT box and pumping station) Ongoing
- Replacement (FOC) the Salt Bin in the Tiddy Hall car park Ongoing
- Saplings/vegetation on the west side verge between 12 and 18 London Lane – Cllr Morgan reported that OCC have agreed this will be cut back and that some of the potholes in London Lane will be addressed Ongoing
Village Shop:
- Cllr Crundwell reported that the shop’s mortgage was almost repaid and gave the following comparisons on the shop’s takings: week ending 18th September £400 up on 2010, 11th September £400 up on 2010 and the weekending 1st October £300 up on the same period in 2010.
Village Maintenance:
- Chestnut Drive; there had been reports of rubbish, bottles and glass being left on the tarmac area – the Clerk confirmed that Cottsway owns this.
- Network Rail; Cllr Morgan reported that he had not received a reply to his enquiry about the cabinet and lighting Ongoing
- Accommodation Bridge; it was reported that this had been repaired
Parking Church Close:
- Incident Number URN8951 21/5/2011. Cllr Morgan reported that sometimes two cars were still parking outside. It was agreed to monitor this. The Clerk confirmed that she had still not heard from Revd Abrey regarding legal ownership of the land.
Natural History Project:
- Ongoing
Diamond Jubilee Lunch 2012:
- The Clerk confirmed that she had written to Debra Cull confirming that the PC would be happy to provide the Pavilion and the field to celebrate the Diamond Jubilee Lunch. The PC are still waiting for confirmation from Debra how much each celebratory mug would cost and how many were needed.
18. CORRESPONDENCE:
- Booklet from NALC “How to respond to planning applications”
- Letter from Thames Valley Primary Care Agency
- WODC A letter re Meeting of the Standards Committee
- Special Supplement from the Oxford Mail re Modernising the Cotswold Line (to be returned to the Clerk when finished)
19. ANY OTHER BUSINESS
- Thanks had been received from residents about rubbish bins being kept off of the highway.
- Cllr Morgan suggested that a list be compiled showing all key holders to the Pavilion and grounds, the Tiddy Hall etc
- The Clerk was asked to write to BT and enquire if the phone box on Shipton Road could be removed and a more up-to-date one be put near the railway station
There being no further business, Cllr Morgan closed the meeting at 11.00pm and confirmed the next meeting would be Monday 14 November 2011.