Parish Councillors Present:
Rob Morgan (Chairman)
Bridgette Crundwell
Philippa Carter
District Councillor:
Hilary Hibbert-Biles
Parish Clerk:
Angela Barnes
1. APOLOGIES:
Cllr Laurence Mellor and County Councillor Rodney Rose
2. MINUTES OF THE LAST MEETING
The recorded minutes from the Annual General Meeting held on Monday 10 May were agreed and duly signed.
3. DECLARATIONS OF INTEREST:
There were no declarations of interest.
4. CO-OPTION:
This was discussed and the Clerk was asked to carry this forward to the July meeting.
5. COUNTY COUNCILLORS REPORT:
No Report
6. DISTRICT COUNCILLORS REPORT:
District Cllr Hilary Hibbert-Biles gave a report on the cuts that WODC would be making and although these were unknown at present, every area was being looked at. She reported that the Cabinet were due to meet on Wednesday to agree or not to share the Chief Executive. DCllr Hibbert-Biles reported that the new Waste Contract had been signed and explained that greenbin waste would be collected fortnightly, but everything else would remain weekly. She reported that she had attended a Flood Meeting and asked Cllr Carter if there was any progress – please refer to Item 9.
7. FINANCIAL REPORT:
The Clerk reported that the current bank balance is £11,016.06 and the following income and expenditure was noted.
Income:
£1029.80 OCC Grass Cutting fee
£12.50 Allotment Rent A Rowell
£10.00 Allotment Rent A M Holden
Payments:
100726 £6.00 Stuart Fox (Key cutting three keys for Cllr Rob Morgan)
100727 £150.00 Ascott Grapevine
100728 £154.28 WODC Trade Waste collection
8. MATTERS ARISING:
• Water accumulation outside Sunset House: Works now done Council request to keep this Ongoing
• Beyond the Level Crossing: Works now done, but needs to be checked that it has been jetted Ongoing
• Ditch on the Charity Land: Cllr Morgan reported that he had spoken with OCC who agreed the invert level of the ditch needs to be lowered and had passed this information on to the Village Charity – Ongoing
• Salt Bins and gritting/clearing the roads (preferred routes) : Council request to keep this Ongoing
Ditch opposite Sunset House:
Cllr Morgan has chased – Ongoing
Allotment Rents:
The Clerk has written to Cornbury asking if they would consider reducing the rent payable in return for the PC doing the administration.
Pavilion/Sports Club/Playing Field:
The Clerk was asked to write and invite Roger Shepherd and John Cull to the July meeting so that the future running of the Pavilion could be discussed and planned.
Village Shop:
The Clerk was asked to clarify with Stuart Fox that the current arrangement of the PC leaving correspondence in the tray in the shop was still ok.
Natural History Project:
Email response from Cynth Napper at ONCF forwarded to all councillors
Village Website:
Cllr Morgan had spoken with Paul Cunningham – Ongoing
9. CONTINGENCY PLAN:
Cllr Carter gave an update on the flood relief works and reported that the piling under the River Bridge would hopefully be completed within one week and the temporary platform (coffer dam) could be removed. This will then leave works to shore up the bank on Gripper’s land, concrete the access path, remove all rubbish and make good. Cllr Carter asked the meeting to think about the Contingency Plan and suggested meeting up separately to discuss and update the document. All councillors agreed this would be advantageous.
10. THE ASCOTT-UNDER-WYCHWOOD VILLAGE CHARITY:
This was discussed and the Clerk was asked to carry this forward to the July meeting.
11. PLANNING:
New:
No new planning applications
Ongoing:
10/0685/P/FP Insertion of three rooflights at Millers Barn 45A High Street
The Councillors confirmed that they would attend one of the Emergency Planning sessions being held by district councils throughout July.
12. CORRESPONDENCE:
A list of correspondence was circulated to all councillors. The Clerk read a letter out to the meeting from Rob Marsh of Wychwood Forest Football Club, which thanked Shane Barnes and the Parish Council for the excellent grass cutting and maintenance of the playing field.
13. ANY OTHER BUSINESS:
Cllr Morgan and Cllr Carter reported that having attended the Code of Conduct Training Session held at WODC they would require amendment forms. The Clerk was asked to organise this.
14. PUBLIC QUESTIONS:
There were no public questions.
There being no further business, Cllr Morgan closed the meeting at 10.20pm and confirmed the next meeting would be held on Monday 12 July 2010.